Office Admin
Full time @TSYS posted 6 days ago in Information Technology (IT) Shortlist Email JobJob Detail
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Job ID 10371
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Experience 2 Years
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Qualifications Degree Bachelor
Job Description
Summary of This Role
Maintains office services by organizing satellite office operations and procedures, preparing payroll (when applicable), controlling correspondence, designing filing systems, reviewing and approving supply requisitions, assigning and monitoring clerical functions. Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions. Maintains office staff by recruiting, selecting, orienting, and training employees. Support human resources function.
What Part Will You Play?
Is responsible for managing multiple priorities, including, but not limited to office budgeting, event planning, office/business continuity and risk planning, most general office operational activities, including reception, mail routing, interoffice communication, parking, employee moves, office supplies, coordination of maintenance-related activities to ensure proper building operations and safety and may support HR and payroll functions. Trains and orients other team members as a back-up resource and documents the Office Manager processes.
Develops and oversees programs that ensure maximum utilization of services and equipment to provide a safe, effective, and efficient working environment for company employees.
Ensures proper coverage of front desk, media center, or other reception areas, and follows up on work in progress and pending matters to ensure timely reply, action, or completion.
Responsible for drafting responses relating to property or facility management or office supplies, including correspondence to external audiences, such as vendors and suppliers. Ensures other correspondence is distributed to proper Global Payments resource for the appropriate response.
Responds to employee requests or complaints about office equipment, furniture, supplies, and building maintenance issues, escalate through proper channels, as necessary.
Plays a significant role with creating the office budget, monitors the budget and conducts variance reporting.
Coordinates large events, employee engagement initiatives or professional training meetings as needed. Ensures consistency in corporate programs and activities, working within a defined budget, as required, for location operation. Manages the electronic registration process, ensures the proper audio/visual equipment is available, and ensures each attendee receives the learning credit certificates, if applicable.
Reviews invoices from vendors for accuracy, and approves and/or submits for approval, depending on cost center approval chain.
Develops and maintains relationships with vendors, suppliers and internal Global Payments resources.
Serves as a liaison between location and corporate security department to ensure safety and security for the facility, including distribution and return of security keys, parking stickers, and visitor and permanent badges. Ensures compliance with regulatory matters and company policies and procedures.
Required skills
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