Legal Administrative Assistant
Full time @Borden Ladner Gervais LLP posted 20 hours ago in Legal Shortlist Email JobJob Detail
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Job ID 21794
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Experience 2 Years
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Qualifications Diploma
Job Description
“Purpose of the Role
The Administrative Assistant will be expected to perform administrative and file management tasks requested by Lawyers and Law Clerks and other support functions both under the direct supervision of the Team Leader and working independently. This includes copying, filing – both paper and electronic, archive management, scanning and completing general administrative duties as required.
Filing, copying, scanning and general administration is an integral part of the operation of the firm and within this role the Administrative Assistant will be required to complete duties for extended periods of time during each day.
The Administrative Assistant is accountable for establishing and maintaining an ongoing service based relationship with the team.
Key Responsibilities
Administration and File Management
Undertake large and small copying requests, scanning, binding and finishing copied work (working with the Business Centre as applicable)
Receive and process file management requests
Create new files in the system and undertake all file closing procedures
Open new file folders and label accordingly
Work with the practice management system to log and record documents
Undertake all file management (return or add documents) and file housekeeping procedures to ensure existing client files are constantly up to date
Understand, identify and process all principle documents within files
Process archive retrieval requests
Maintain all filing and work areas in a tidy and orderly manner
Assist with Know Your Client (“KYC”) and conflict checking procedures in accordance with the firm’s procedures
Conduct searches as requested
Keep a record of time spent on various administrative tasks for internal purposes
Any other duties as requested by the business
Client Service
Deal with any Lawyer and/or LSS member enquiries in a prompt and efficient manner
Communicate and liaise with requestor on file management issues
Consistently and appropriately update the team on progress where appropriate
Work with team to offer assistance wherever possible
Key Competencies
Established knowledge of Microsoft Office suite software (e.g., Word, Excel, PowerPoint) and CRM
Post-Secondary diploma in Legal Administration (or related discipline) preferred
Previous experience working in the legal industry in an administrative support capacity preferred
Ability to work onsite 5 days per week
Ability to take initiative
Flexible and enthusiastic self-starter
Strong organization and multi-tasking skills
Strong oral and written communication skills
Excellent interpersonal skills
Strong teamwork skills
Ability to work under pressure and meet deadlines
Sound knowledge of support services
A desire to continuously improve skills
A strong focus on ensuring the highest levels of client service standards are delivered and maintained
What does BLG have to offer you?
Access to a mentoring program specifically for your career path
Access to training and continued education opportunities
Exceptional workplace diversity and inclusiveness programs
A competitive compensation and benefits package, including a day off to volunteer and access to wellness platforms and programs “